About the Role:

We are seeking a proactive and organized Administrative Assistant to support our operations in the Netherlands. This role is crucial as we want to support our CEO in daily operations as well as create a space for our Netherlands employees to work together and be able to co-create.

The ideal candidate will be fluent in Dutch and English, and will be an expert in handling a variety of administrative tasks to ensure smooth daily operations.

Key Responsibilities:

• Manage correspondence, including the processing and forwarding of documents.
• Assist with document preparation, signing, and processing.
• Facilitate communication with Dutch institutions and authorities, preferably in Dutch.
• Lead setting up of a coworking space for us.
• Support office setup and management, including coordination of co-working space contracts and logistics.
• Manage office supplies, equipment, and services to ensure efficient operation.
• Coordinate office activities and provide support for office-related tasks.
• Occasionally provide travel support for team members.
• Assist in managing the calendar and scheduling for team members if required.
• Ensure all appointments, meetings, and events are well-organized and documented.
• Address logistical issues and facilitate smooth operations.
• Assist in resolving any administrative or operational problems that arise.

Qualifications:

• Fluency in Dutch and English.
• Proven experience in administrative support or office management.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficiency in using office software and communication tools.

Additional conditions:

• Our headquarters is located in Leiden - so our ideal candidate is located in Leiden too (or open to having a hybrid mode regularly traveling to Leiden).

If you feel that’s a role that matches your desires and experience - please apply! We’d be happy to talk!